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The African Institute for Development Policy (AFIDEP) is an African-led, non-profit research and policy institute established in 2010 to help bridge the gaps between research, policy and practice in development efforts in Africa. We contribute to the realisation of the SDGs by enabling the formulation of sound development policies and programme interventions. We work to promote and entrench a culture of evidence use in development efforts in Africa. Specifically, we:

  • Strengthen institutional and individual capacity for demand and use of evidence, as well as promoting interactions between researchers and policymakers.
  • Provide practical evidence to enable governments move from rhetoric and policy documents to action in addressing various sustainable development goals.

Our focus areas: Population Dynamics and Demographic DividendHealth and Well-being, Transformative Education and Skills Development, the Environment and Climate Change, and Governance and Accountability.

AFIDEP seeks to recruit dynamic and competent professionals to develop and grow our work through the following positions. (Please note that only shortlisted candidates will be contacted.)

Terms of Reference – Chief of Party

AFIDEP seeks to recruit a Chief of Party (CoP) to provide overall technical oversight and strategic leadership for an upcoming USAID funded Policy, Advocacy, and Communication Enhanced for Population and Reproductive Health (PACE) – Population Environment Development (PED) – PACE 2 PED programme. The PACE 2 PED programme has two primary areas of focus: (1) strengthening individual and institutional capacity in advocacy, and policy communications and negotiations; and (2) increasing commitment for cross-sectoral approaches to integrated population, health, environment, climate change, natural resources (biodiversity conservation, fisheries, forests, etc), resilience, food security, livelihoods and security programs.

Job Purpose

The successful candidate will have exceptional technical, leadership and interpersonal skills and experience needed to successfully implement this multi-region, multi-country, multi-partner programme. The candidate will:

  • Provide strategic direction on project management to ensure that the programme targets and deliverables are technically sound and align with USAID’s priorities, ensure compliance, and lead review of progress
  • Lead and motivate the project team to effectively and efficiently deliver a high quality programme on time and cost effectively by creating and sustaining a positive organisational culture that strives for excellence
  • Ensure compliance with the USAID and Partner regulations
  • Represent AFIDEP with key stakeholders including USAID, other development partners, government ministries and departments, civil society, and private sector, among others
  • Project a positive image of AFIDEP and the programme by cultivating and curating tangible relationship to ensure the project goals are achieved
  • Mobilise resources from other funding sources to extend programme activities for sustainability
  • Lead development of knowledge, evidence uptake, advocacy, and communications products to showcase impact and promote the programme
  • Support implementing partners in designing and operationalising their project work plans and budgets
  • Support the monitoring, evaluation and learning lead to develop and deploy a robust MEL system that effectively monitors, evaluates, and supports decision making
  • Support the finance, grants, and operations lead develop a robust system to manage the financial aspects including performance management to ensure accountability, accuracy and timely reporting
  • Support contracting and management of partners at national and community levels
  • Establish seamless communication and coordination among all the key stakeholders for effective implementation of interventions
  • Represent AFIDEP in key and influential government, development partners and other technical working groups, taskforces etc
  • Lead development, implementation and monitoring of security protocols and procedures to ensure staff and partners’ safety

Minimum requirements

  • Over 10-year experience leading implementation of similar programmes, preferably in population dynamics, health (reproductive health/family planning), environment, climate change, natural resources, and security, including developing programme work plans, budgets, and managing staff and consultants
  • Understanding of USAID and PACE 2’s objectives for an integrated programme
  • Experience cultivating and nurturing strategic partnerships with development, state and non-state actors (including civil society, religious/traditional leaders and private sector), implementing organisations at regional, national and in-country levels
  • Demonstrable experience managing complex, cross-country, cross-regional, multicultural teams to achieve results. Ability to understand and support the needs of diverse projects across organisations
  • Experience working in a senior management position for USAID-funded programmes
  • Demonstrable relevant technical expertise in reproductive health/family planning, population, health and environment (PHE), and population, environment and development (PED)
  • Excellent interpersonal skills
  • Familiarity with the United States government policies, regulations, and legislative requirements
  • Excellent communication skills – written and oral proficiency in English. Proficiency in French will be an added advantage
  • Excellent planning, organisational, multi-tasking and decision-making skills
  • Ability to travel in Africa, Asia, and the United States

Academic qualification

  • Advanced degree in public health, environment, social sciences, international development, natural resource management or related field with over 10 years of experience in a related field of study

HOW TO APPLY:

Candidates meeting the above Essential and some of the Desirable qualifications and experience can send the following:

  1. A motivation letter illustrating their suitability against the listed qualifications, competencies, and skills
  2. An up-to-date CV including three relevant referees

Applications should be sent to hr@afidep.org not later than 8 June 2020 with the title “Chief of Staff PACE 2 PED’’ as the subject line. Only shortlisted applicants will be contacted.

Applications will be considered on a continuous basis until the position is filled.

This position is contingent on Funder approval and funding.

AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process.

Project Officer/Assistant-Kenya

AFIDEP is looking to recruit an experienced and energetic person to fill in the position of Project Officer/Assistant that is available in the AFIDEP Kenya office. The position is for an initial fixed-term of 2 years, renewable, based on performance, relevance of the role and availability of funds

Job purpose
The role will report to the Director, Public policy & Communications (D-PP&C) and it will entail providing technical, administrative, coordination /support to projects under the Director’s office, all in a bid to enhance efficiency and service delivery both to the Director, Public policy & Communications, internal and external clients.

This role is offered as either a Project Officer for those with a Master’s degree in Public social sciences or development studies, with project management and use of technology experience OR Project Assistant for those with a first degree and at least two years of experience.

Key Accountabilities
1. Communication and managing schedules

  • Provide a bridge for smooth communication between the D-PP&C, internal departments and external client’s e.g The Board, partners, government bodies etc all in a bid to ensure transparent information flow to and from the D-PP&C’s Office.
  • Review correspondence and draft responses for the D-PP&C as appropriate by fact-checking all Communications, editing and proof-reading key documents as required.
  • Assist in the preparation of documentation for BoaD-PP&C meetings, Correspondence related to the D-PP&C‘s meetings with funders, partners, and key staff.
  • Support the team in their communications and raising critical issues with the D-PP&C, and follows through to ensure that they receive necessary and timely responses and guidance.
  • Acts as eyes and ears to the D-PP&C by identifying and alerting her on potential problems or difficulties with program implementation in time for her to act effectively.
  • Follows up on any financial issues within the programme that need clarification.
  • Providing responses to ad hoc requests for information on projects.

2. Project management

  • Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Maintain project calendars and closely watch the project schedules, monitoring deadlines for each project task and report any potential delays to the D-PP&C.
  • Supports the Director in monitoring & managing what’s happening in all projects assigned to her.
  • Develop and maintain an inventory of the key projects in which the Director’s awareness and involvement is necessary, ensuring that they go as per the projects work plans.
  • Work with key staff to ensure the Director’s needs are conveyed, Project implementation is done in a timely fashion, and that demands on the Director’s schedule are understood/ agreed on and at the same time, conveys the needs of these individuals and their departments to the D-PP&C for the requisite support to be accorded.
  • Support collection of documents required in drafting partner and donor agreements.
  • Arrange internal and external meetings with the members of the projects.
  • Actively participate in meetings and take minutes
  • At the end of every meeting, make follow up on action points to ensure that all pending issues are actioned accordingly.
  • Actively contribute to the preparation of project-related documents, e.g. synthesizing reports of various projects to provide highlights of key project achievements in a given period
  • Contribute to the preparations of PowerPoint presentations that consolidate highlights of key project achievements across the board.
  • Maintain database of all project documents and publications and ensure that all documents e.g. contacts with partners, funds transferred are accurate.
  • Oversee (assess, plan, execute) special assignments and projects for the Director in support of Institutional priorities.
  • On a regular basis, meet with the Director to review progress and to discuss future steps
  • Assist with project travel arrangements as and when required
  • Be willing and committed to take on new work as and when required and to be proactive.

3. Maintenance of Calendar/Meeting facilitator

  • Work closely and effectively with the Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Act as a “barometer,” by having a sense of the issues taking place on the ground and keeping the Director updated.
  • Complete a variety of administrative tasks for the Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
  • Plan, coordinate and ensure the Director’s schedule is followed and respected.
  • Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Director’s time and office.
  • Enforce rules for scheduling of meetings with the Director, and is capable of saying no to requests.
  • Work closely with staff to schedule, invite and prepare participants to attend meetings initiated by the Director.
  • Prepare briefings for the Director’s meetings
  • Capture main take-away points at key meetings, and work to ensure follow up and monitors progress of next steps
  • Represent the Director in meetings and events as authorized by her.

4. Risk mitigation & problem resolution

  • Identify any potential issues or risks that could affect the progression of the project and communicate these items with the Director and project manager.
  • Work to identify potential solutions to challenges affecting project implementation.

Qualifications and Experience
Essential

  • Masters degree in social sciences or development studies with at least 3 years’ work experience in a project officer role
  • Project management training
  • Experience working in an international organization
  • Experience of working with databases for project management
  • Proficient user of MS Office (particularly Excel and PowerPoint)
  • Practical experience of working in project-based environment
  • Knowledge of best practices and industry standards for project management
  • Experience of using project management software
  • Knowledge of international development or a demonstrated interest in poverty-related issues
  • Experience of working in a research office
  • Experience in proposal writing, Finance or accounting knowledge is an added advantage

Core Competencies and Skills

  • Advanced communication and writing skills in English (skills in French desirable) for policy and non-policy audiences
  • Organizational skills, multi-tasking, and administration
  • Technological skills for digital databases management
  • Interpersonal, effective team management skills and collaboration across multiple functions
  • Effective at planning and monitoring work, good at resolving conflicts and be able to work well under pressure.
  • The ability to understand and support the needs of diverse projects across an organization

HOW TO APPLY
Candidates meeting the above qualifications MUST email:

  1. A motivation letter illustrating their suitability against the listed qualifications /competencies and skills;
  2. Updated CV including three relevant referees;

Applications should be sent to hr@afidep.org not later than 25th April 2020 with the title “PROJECT OFFICER/ASSISTANT – AFIDEP” as the email subject. Only shortlisted applicants will be contacted. Applications will be considered on a continuous basis until the position is filled.

AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process.

Project Administrative Officer–Malawi

AFIDEP is looking to recruit an experienced and energetic person to fill in the position of Project Administrative Officer that is available in the AFIDEP Malawi office. The position is for an initial fixed-term of 2 years, renewable, based on performance, relevance of the role and availability of funds.

Job purpose
The role will report to the Director of Research & Head of Malawi Office and it will entail providing support including administration, monitoring project budgets and tracking project implementation, and coordination of project team meetings, under the Research Director’s office, all in a bid to enhance efficiency and service delivery both to the Director of Research, internal and external clients.

Job Description
Administration

  • Work closely and effectively with the DoR to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Manage an extremely active calendar of appointments; assist in composing correspondence.
  • Make project travel arrangements as and when required; compile documents for meetings; complete travel expense reports.

Project management

  • Track the implementation of all projects under the Director’s leadership and provide early alerts on implementation challenges.
  • Identify synergies between projects to maximise efficiencies in time and cost.
  • Create and maintain a database of all project documents.
  • Liaise with Finance to monitor project budgets and provide quarterly reports of burn rate.
  • Maintain project calendars, coordinate meetings and follow-up on actions points.
  • In consultation with project managers and project coordinators, prepare consolidated monthly reports on the projects and PowerPoint presentations as required.

Qualifications and Experience
Essential

  • Masters’ degree in social sciences or development studies with at least 3 years’ work
    experience in a project officer role.
  • Exceptionally, those with a first degree in Business Administration and have worked for
    at least 4 years in the development research field will be considered.
  • Project management
  • Budget tracking
  • Experience working in an international organization
  • Experience of working with databases for project management
  • High-level proficient user of MS Office (particularly Excel and PowerPoint)
  • Practical experience of working in project-based environment.
  • Knowledge of best practices and industry standards for project management

Desirable

  • Experience of using project management software
  • Knowledge of international development or a demonstrated interest in poverty-related
    issues
  • Experience of working in a research office
  • Experience in proposal writing, finance or accounting knowledge is an added advantage.

Core Competencies and Skills

  • Advanced communication and writing skills in English (skills in French desirable)
  • Organizational skills, multi-tasking, and administration
  • Technological skills for digital databases management
  • Interpersonal, motivator, effective team management skills and collaboration across
    multiple functions.
  • The ability to understand and support the needs of diverse projects across an
    organization.

HOW TO APPLY:
Candidates meeting the above Essential and some of the Desirable qualifications and experience can send the following:

  1. A motivation letter illustrating their suitability against the listed qualifications /competencies
    and skills;
  2. Up-to-date CV including three relevant referees;

Applications should be sent to hr@afidep.org not later than 24th April 2020 with the title “PROJECT ADMINISTRATIVE OFFICER – AFIDEP MALAWI’’ as the subject line. Only shortlisted applicants will be contacted. Applications will be considered on a continuous basis until the position is filled.

AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process.

Health Systems Research & Policy Analyst

We are seeking an experienced and highly motivated individual to fill the following position of HEALTH SYSTEMS RESEARCH AND POLICY ANALYST to be based either at our Nairobi, Kenya headquarter office, or Lilongwe, Malawi branch office.

Job Summary and Purpose:

The successful candidate will join the Institute’s multi-disciplinary team to contribute to efforts promoting the use of research and other forms of evidence to strengthen health system policies and programs across Africa. The position is suitable for a mid-level non-medical candidate or a medical doctor seeking to develop expertise and/or pursue a career in health systems strengthening or health policy research as well as practical expertise in supporting use of research in health policy and practice. The successful candidate will conduct translational research and other forms of health systems strengthening research, design and implement interventions targeted at researchers and policymakers to strengthen their capacity for enabling evidence use in the public sector, and actively promote evidence uptake in decision-making processes at national and regional levels across Africa.

Main Responsibilities:

  • Lead the conceptualization, design and implementation of research, capacity building and policy engagement programs
  • Conduct systematic reviews
  • Conduct secondary analysis of qualitative and quantitative data to answer defined policy questions
  • Conduct policy and stakeholder analyses
  • Translate evidence into policy-oriented advocacy materials and accountability tools
  • Policy engagement to promote uptake of evidence in decision-making processes at national, sub-national, regional, and international levels.
  • Manage projects, including internal and external reporting
  • Grant writing and fundraising
  • Publish work in peer-review journals and other relevant publications

Qualifications:

  • Recent PhD (within past 2 years) in Public/Global Health, Epidemiology, Health Economics, Health Systems Research, Health Policy and Planning, or related field.

Skills:

  • Strong qualitative and quantitative research skills (proficiency in software like STATA, Nvivo, SPSS desirable)
  • Strong analytical skills
  • Monitoring and evaluation
  • Excellent writing and communication skills in English (French proficiency desirable)
  • Strong interpersonal skills with effective team management skills
  • Self-initiated and ability to work without a lot of supervision
  • Excellent organizational/administrative skills

Experience:

  • Management and coordination of research programs and partnerships
  • Scientific writing and journal publications
  • Successful ethics committee submissions
  • Engagement with policy makers (experience in Malawi health policy networks desirable)
  • Experience conducting health policy research, such as policy and stakeholder analyses
  • Knowledge translation
  • Grant writing and fundraising

Additional information:

The position is an initial contract of 2 years renewable depending on performance, relevance and availability of resources. A competitive remuneration package will be offered commensurate with qualifications, skills and experience.

Application Procedure:

Applications with cover letter and CV should be sent to hr@afidep.org with the title: “Health Systems Research & Policy Analyst” as the email subject. Applications will be considered on a continuous basis until the position is filled.

Deadline for sending in applications is COB, 6th March 2020

AFIDEP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. Only shortlisted applicants will be contacted.